Yes, to some extent. In Florida, death certificates without cause of death are public death records. Hence, anyone 18 or older can obtain certified copies from a county health department or the Florida Department of Health's Vital Statistics Bureau. These local and state vital records offices are responsible for registering health statistics and preserving/disseminating Florida's death, marriage, divorce, and birth records.
However, Florida death certificates with the cause of death are confidential vital records under Section 382.008 of the state's Public Health Law. Per the law, only a decedent's spouse or birth parent, child, grandchild, or sibling (if 18 or older) or another legally authorized person can perform a death record search in Florida to obtain death certificates with the cause of death.
Notably, per Section 382.025 of the Florida Public Health Law, cause of death becomes publicly accessible in Florida after the 50th anniversary of a registered death.
A death record is a permanent formal document containing facts of a deceased’s death, the conditions surrounding the death, the date, and the location where the death occurred. These facts are recorded within the time specified by state law. All Florida Vital Records and vital statistical information (including death, marriage, and divorce records) are maintained by county custodians, the State Health Department, and nationwide repositories like the National Center for Vital Statistics. Below are some of the information included in a Florida death record:
In Florida, death records are vital records. They are used to transfer real and personal property titles, settle pension claims and life insurance benefits, formally request probate or administration of a deceased’s estate, close bank accounts, track death trends, and present end-result data for research studies. In addition, death records are useful in prioritizing medical and health-related research efforts, health-related funding, and public health interventions for genealogical research - hence, vital record information and statistics for various judicial districts are maintained by the National Center for Vital Statistics. Government agencies use official death records to update electoral registers, passport records, government benefits paid, etc. Immediate family members of legal age can also use Florida death records to obtain the birth certificates of deceased loved ones for citizenship, identification, and other legal purposes.
A funeral director is responsible for coordinating the death recording process in Florida, thus creating death records and passing them on to the local registrar. However, under Florida Statutes 382.008 (2)(a), the role of a funeral director may be taken up by anyone present at or after the death, the physician, advanced practice registered nurse, or the District Medical Examiner of the county where the death occurred or the body was found.
Creating a death record is facilitated by the Electronic Death Registration System (EDRS). This allows funeral directors, medical examiners, and private practitioners to generate and file Florida death records into the Bureau of Vital Statistics database. The electronic filing of the death record through the EDRS guarantees a more precise review, survey, and health statistics distribution. However, the recording process can also be completed offline by completing the form prescribed by the district’s health department or local registrar where the death occurred. Note that registration offline or with the EDRS must be within five days after a death and before final disposition.
A death record in Florida is created in three steps:
Death records cannot be accessed online as the Florida Bureau of Vital Statistics does not provide an online database where interested persons may look up death records online. Death records may only be accessed via walk-in or mail-in services.
Considered open to citizens of the United States, public records are available through both traditional government sources and third-party websites and organizations. In many cases, third-party websites make the search easier as they are not limited geographically or by technological limitations. They are a good place to start when the requestor is especially keen to order online for a record of interest. To gain access to these records, interested parties must typically provide:
While third-party sites offer such services, they are not government-sponsored entities and record availability may vary on these sites when compared to government sources.
In general, members of the public can perform a death record search by name via a United States death registry or index. This index, which a government or third-party source may offer, can usually be searched with a first and last name, place of death, or year of death.
However, the Florida county and state registrars (offices issuing birth, death, marriage, and divorce records) do not provide public death record indexes. To perform a death record search by name in Florida, an individual must request a certified copy of a death certificate from a registrar. While completing the application form, the deceased's full name is a required criterion.
Nevertheless, it is worth noting that death certificates are one of the instruments recorded in Florida counties. Spouses of deceased persons may record certified copies of death certificates with clerks of the circuit courts (who serve as county recorders) to publicly state their ownership or claim to joint property.
Because the clerk files and indexes such documents, an individual may find an official records database on a clerk's website, where they may conduct a Florida death certificate search. However, only information such as the recording date, the surviving spouse's name, book/page number, and instrument number are displayed. The document itself will not be published, as state law prohibits the release of an image or copy of a death certificate on a publicly available internet site. The interested person must visit the county registrar's office to view the restricted image.
Local and state vital records offices do not require a complete address to carry out a Florida death certificate search or furnish a requester with a certified copy of a Florida death certificate. A requester only needs to provide the city or county of a registrant's death to perform a death record search in Florida. Florida death certificates ordinarily carry decedents' residences and places of death.
According to Florida Statutes 382.025 (2)(a), a requester can only obtain a Florida death record upon paying a fee.
Florida death records may be obtained at the Florida Bureau of Vital Statistics. These records are kept in the department’s custody, which is responsible for maintaining and issuing them to persons interested in obtaining them.
It is required that an eligible applicant pays the prescribed fee ($15 and $4 per additional copy) and provides a valid photo identification (if the cause of death is requested). If a death record application is submitted in writing, the applicant must provide the following personal information:
The following information about the person named on the death certificate is also required:
A requester can obtain a Florida death record through the following ways:
Mail-in Request
Complete the DH727 Application for a Death Record (English PDF 55KB) or DH727S Application for a Death Record (Spanish PDF 71KB) with the required information. Note that a rush order is treated as urgent and is processed faster. However, this type of request requires an additional $10 fee. If interested in placing a rush order, the applicant should mark the outer part of the envelope “RUSH”. All applications should be mailed via Standard U.S. Postal delivery unless a special prepaid delivery envelope is provided.
A completed mail-in application or written application is sent alongside the necessary documents and fee to:
Florida Bureau of Vital Statistics
P.O. Box 210
Jacksonville, FL 32231-0042
Walk-in Request - Florida Bureau of Vital Statistics Office
Submit a written application or complete the DH727 Application for a Death Record (English PDF 55KB) or DH727S Application for a Death Record (Spanish PDF 71KB) alongside the necessary documents and fee to:
Florida Bureau of Vital Statistics
1217 N Pearl Street
Jacksonville, FL 32202
The office is accessible Monday to Friday from 8:00 a.m. to 4:30 p.m. Walk-in payments may be made in the form of cash, money order, check, Visa, and Mastercard.
Mail-in or Walk-in Request - Local County Health Department Offices
Death records for deaths from 2009 to the present can be obtained by Mail-in or Walk-in requests to a local county health department in Florida. Applicants can select locations close to them and get all the necessary information on application requirements and fees at the Florida County Health Department's website.
Note that the Florida county or state registrars cannot provide death information recorded by another United States jurisdiction. Generally, to obtain those United States death records, a person must submit a request to the appropriate state vital records office or search an applicable United States death registry. For instance, if qualified, one can access the CDC's United States death registry (National Death Index) to search United States death records.
Yes, to an extent. Anyone 18 or above can apply to get a certified copy of a death certificate without the cause of death information. This type of record also does not have the full digits of the decedent’s social security number. The first five digits are redacted.
On the other hand, a death certificate less than 50 years old, with the cause of death information and full social security number, is confidential and may only be issued to:
Suppose the requester is not one of the persons named above. In that case, the application must be accompanied by a notarized Affidavit to Release Cause of Death Information (DH Form 1959) signed by one of the persons named above. It must be submitted alongside any supporting documentation and a copy of a valid photo ID of both the person authorizing the release and the applicant. The valid photo identification may be a Driver’s License, State Identification Card, Military Identification Card, or Passport.
The cost of a death certificate at the Florida Bureau of Vital Statistics is as follows:
Usually, the processing time for death certificates from 2009 to date is 3 to 5 working days, excluding shipping time to and from the Florida Bureau of Vital Statistics Office. Death records before 2009 require extra processing time. The processing time for records maintained at the county may vary.
Florida statutes do not specify how long a death record should be kept after a person’s death, although the IRS statute of limitations for an audit of a tax return is generally within three years. This means that the IRS may perform random audits on a deceased’s tax returns for the immediate three years after death. The deceased’s death record is required during this process. Regardless, it is recommended to keep all financial records for at least seven years after the death before disposing of them. A death record should be kept for as long as possible because it is regarded as permanent official evidence of the death.
Expungement is defined as the complete removal of certain facts or records of a particular event, permitted by an official authorization. Expungement helps erase any information on a record that is considered sensitive or any information that the record subject desires to keep away from the public. There are no statutory provisions for the expungement of death records in Florida.
In Florida, death records are automatically sealed and considered confidential for the first 50 years after the death. However, the records will become public after 50 years. There are no statutory provisions for sealing death records in Florida.
There are no statutory provisions for unsealing death records in Florida. Until after the first 50 years after the death date, the record will only be accessible to eligible applicants.
In Florida, the Department of Health (DOH) is responsible for recording public health statistics, including all births, fetal deaths, deaths, marriages, and divorces in the state. While the DOH maintains a Florida death registry (also called a Florida death index) of all deaths that happened in the state, this registry cannot be remotely or physically inspected by the public. Instead, to search any calendar year of the registry, a person must apply and pay a search fee to the Florida DOH or a local county health department. The department staff will search for the record and issue a certified copy of a Florida death certificate if one is found.
Individuals may also search Florida vital statistics indexes available at many local libraries. However, libraries may only have limited collections of death indexes.
Notably, although access to the Florida death index is restricted, members of the public can access the DOH's Death Count Query System to view death statistics in Florida by year, county, age group, sex, or ethnicity.
Bear in mind that the Florida death registry is not the same as a Florida death notice. The state death index is a list of persons whose deaths were recorded in the state, organized by name, death date, gender, race/ethnicity, etc. On the other hand, Florida death notices are brief announcements found in newspapers and other publications that inform the public of people's deaths.
Obituary indexes and databases from government and non-government sources remain available to members of the public who wish to find Florida obituaries. As a result, it is easier than ever to locate the obituary of someone who died in Florida.
An excellent place to start a Florida obituary search is the local newspaper that posted the announcement. The requester must, however, know the date and city or county of death. An inquiry can be made to the hometown newspaper's obituaries unit, or the interested individual can browse the paper's online archive of obituaries. Several local newspapers have a digital collection of obituaries that can be accessed remotely.
Another place to search for a Florida obituary is the local public library. Local libraries may provide searchable online obituary databases as well. An individual may also check reputable public records or genealogy websites for obituaries. Sometimes, a fee may be required to conduct the Florida obituary search.
Residents can visit their local public library to carry out a free Florida obituary search. Usually, public libraries have extensive collections of digitized local newspapers, including archives of older newspapers. These libraries may also provide an online resource where interested persons can remotely conduct a free obituary search. For example, the Florida Electronic Library provided by the Division of Library and Information Services and the Learning & Research resources provided by the Hillsborough County Public Library Cooperative are both online resources for persons interested in performing a free obituary search in Florida. However, in most cases, an individual must have a public library card or membership to view a library's collection.
Other than the public libraries, individuals can use online databases (for instance, newspapers or genealogy sites) to conduct a free obituary lookup in Florida. Many of these databases are searchable with a decedent's name, place of death, or death year range, but they may not contain older obituary records.
A Florida death notice is a short, formal announcement that notifies the community of a passing or loss. Typically written by family (and sometimes friends or a funeral home), the notice provides basic details about a death and information about the funeral arrangements or memorial service. Death notices usually appear in local newspapers as paid or classified advertisements. However, it is not uncommon to find death notices published online by family to replace a newspaper advertisement or in addition to one.
A death notice and obituary are public notifications sharing details about a death. However, compared to a death notice, an obituary provides extensive biographical information, including a deceased's career information, major life events or accomplishments, birth and death information, survivors, hobbies, etc. In essence, it tells the life story of a person who died.
Obituaries are usually written by journalists or news reporters and appear alongside other editorial articles. Many newspapers allow families to request an obituary piece. However, newspapers can grant or deny these requests.